Take Five – five reasons to add a Nonprofit Virtual Assistant (NPVA®) to your team, that is!
Whatever your nonprofit’s mission, the last quarter of the calendar year is high season for raising annual operating funds. Donors are likely to be inspired by the end-of-year holidays, and many may already have taxes on their mind. Do you have the administrative expertise – and administrative energy – that you need to put your message in front of them?
A More Than Giving Nonprofit Virtual Assistant (NPVA®) may be just what you need to get the most out of your year-end appeals.
You can secure NPVA® services for just a few months, for 10 to more than 40 hours per month. If, come January, you find that your dedicated NPVA® has become an indispensable “right hand” for fundraising, you can easily extend their engagement and make them part of your team year-round.
An NPVA® is a seasoned remote worker who has completed the More Than Giving Co.’s proprietary certification in nonprofit best practices and is prepared to hit the ground running. With your end-of-giving needs in mind, here are five ways an NPVA® can take time consuming tasks off your hands and prepare you and your organization to ramp up for the giving season:
Monitor the Action Plan and Timeline
While key staff and volunteers are hosting meetings and events to solicit funds, someone needs to keep track of the details surrounding the plan and ensure that activities stay on track and on time. An NPVA® can be helpful in creating the timeline and will ensure that tasks are completed in accordance with the schedule. They track and close action items and sound the alarm when implementation hits a snag.
Segment and Update Constituent Data
Data management is always a big job. Segmented and personalized appeals require an attention to detail that an NPVA® can provide. An NPVA® can address specific data about matching gift donors and companies as well as create master constituent and donor lists from raw data, categorize subgroups as needed, and update and maintain this data for accuracy.
Prepare Solicitors to Execute
Cultivation and solicitation appointments need to be made and confirmed; meeting materials must be prepared and delivered; follow-up notes have to be transcribed and sent; actions and responses must be tracked and logged. An NPVA® can manage the gift solicitation process so that leadership can focus on the donor.
Support Fundraising Programs
When it comes to fundraising events, details are critical. Your NPVA® can help manage the event process so that volunteers are not overburdened. From onsite programs to virtual events, an NPVA® is ready to support fundraising activities including promotions, website updates, email invitations, registration, payments, volunteer placement, facilitation, reports, and record-keeping.
Acknowledge and Steward
Acknowledgement letters are critical to donor confidence and renewals. Stewarding a donor is what a nonprofit does (or should be doing) from the time of the first gift and lasting until that donor no longer has a relationship with the organization. Don’t let stewardship become an afterthought at your organization. With an NPVA® on your team, donor stewardship helps drive your fundraising success.
These are only five of the ways an NPVA® can help strengthen your fundraising team. Once you have an NPVA® on board, you will see the difference that high quality administrative support can make!
The More Than Giving Co. can help you understand how an NPVA® can fit within your organization.
Schedule a call today to learn how we can help.